Once the company gets registered successfully on Ministry of Corporate (MCA) site, there are some post incorporation compliance for Company to be complied.
Management of company should be aware about compliance’s. Non compliance may attract late filing fees and penalties on Company as well as directors. In this article we discussion about ROC Compliance Check List for Company.
- Approach the nearest branch of Bank selected in Form AGILEPRO and submit incorporation forms, Certificate of Incorporation, Proof of Identity and Address of Authorised Signatory, E-Pancard of the Company, KYC of Directors and Shareholders, any other details as required by Bank and subscribers are required to transfer the Subscription Money in the agreed ratio in the Bank Account opened in the name of the Company.
- Apply for Round stamp with the name of the company & including the name of Director/Authorized signatory and common seal to be made too.
- Companies are required to paint or affix the name of the company and address of its registered office outside the office or place in which it carries on business, adoption of letterhead, business letters, and other official publication in the name of the company.
- Holding the First Board Meeting within 30 days from the date of COI (Certificate of Incorporation). Holding its Subsequent Board Meetings, where at least 4 board meetings to be conducted in one calendar year and ensure that the gap between two Board Meetings does not exceed 120 days.
- Appointment of first Auditors of the Company within 30 days of Incorporation of Company and filing the return of the same with ROC in Form ADT-1 within 15 days of the meeting in which the auditor is appointed.
- Every Director shall in the first Board meeting of the Board in every financial year disclose his interest in form MBP-1 and declaration in form DIR-8.
- Allotment of Shares within 60 days from the date of incorporation of the company & Issue of share certificates to all the subscribers of the Company within 60 days from the date of incorporation of the company duly signed by MD and CS if any otherwise by any two directors of the Company.
- Payment of Stamp Duty on issuance of Share Certificate.
- Filing of Form INC 20A for Commencement of Business Certificate within 180 days from the date of COI (Certificate of Incorporation) in which we require to attach the Bank Statement that reflects the amount received from subscribers.
- Company to decide whether they want to keep its Statutory Register, Minutes Book and Records in physical form or electronic form.
- Company to carry out its Statutory Audit of Accounts by a Chartered Accountant.
- Holding its first Annual General meeting (AGM) within a period of 9 months from the date of closing of the first financial year of the Company. It’s Subsequent AGM to be held within a period of 6 months from the date of closing of financial year. Not more than 15 months shall elapse between the date of one AGM of a company and that of the next AGM.
- Also, Company is required to Maintain Statutory Registers and Minutes Book.
- Filing of Income Tax Return of Company by 30th of September every year.
- Annual Compliances:
Particulars | Forms | Due Date |
Filing Of Financial Statements | Form AOC-4 | Within 30 days of Annual General Meeting |
Filing of Annual Return | Form MGT-7 | Within 60 days of Annual General Meeting |
Update of KYC of Directors on MCA Portal | Form DIR-3 KYC first time and Web KYC from second year onwards | On or Before 30th September every year |
All the Company having any outstanding loan/amount as on 31st March of every financial year has to furnish details and bifurcation of such outstanding amount irrespective of the fact whether such amount is falling under the definition of deposit or not | Form DPT-3 | On or before 30th June ever year |
Every Company having outstanding payments dues to micro and small enterprises and in case the payment is pending beyond 45 days, then the Company has to furnish details as per the following timeline:
| Form MSME-1 | For April to September: by 31st October, every year For October to March: |
